ICRID Board Meeting Minutes– (ISD)

May 13, 2006

 

Welcome & Introductions – Attendance ---Nancy Young, Kathy Roche, Dalonda Young, Ronda Bilz, Vera Masters, Josh Garrett,
Emily Iehle, Deka Oliver.  Interpreter:  Dave Calvert

Called to order -- 10:00 AM, Nancy Young presiding.

Minutes – M06.05.02 – Josh Garrett; Kathy Roche seconded.
                   Move to accept April minutes as corrected.  Motion passed.   

Treasurer’s Report – (March, April)

  1. Checking account activity -- April

Beginning balance          $ 10,218.55

Total outflow                 $ 1,385.27

Total Income                 $ 0

Ending Balance               $ 8,833.28 (includes KODA $1,040 & CODA $100)

            Savings                         $3029.20

            Marvin Marshall fund      $1283.16

            Koda fund                      $1040.00

  1. Kathy submitted a detailed accounting for March and April since that was not available during the March meeting.

Motions --

M06.05.01 – Dalonda Young; Christine Krock seconded.  (via email)

Move to pay to OnRamp Indiana the annual domain fee of $325.
Rationale: The web page is currently past due and OnRamp Indiana has kindly granted us a grace
 period with the understanding that we will pay no later than May 3, 2006. The web page has been   
down since April 29, 2006 for non-payment.

                     Paying a quarterly payment would allow us time to decide if we wish to transfer to a different ISP.  
                     I have consulted Mapletronics in Goshen, Indiana. For non-profit organizations, the annual fee is
                     $100 with a $75 fee for a three year domain registration. There is a one-time transfer fee of
                     $24.99. Unlocking the domain can be an issue and a complete transfer to a Mapletronics could
                     possibly take up to two months.

M06.05.02 - Josh Garrett; Kathy Roche seconded.

Move to accept April minutes as corrected.  Motion passed. 

M06.05.03 – Vera Masters; Dave Calvert seconded.

Move that ICRID contribute $100 toward the $500 fee for the 501(c)(3) application for InDBA (Indiana Deaf Blind Association).  Motion passed.

Reports – Committee and others

  1. Annual Conference – (2005 IAD/ICRID joint conference & 2006 Conference) – Nancy Young
    1. IAD and ICRID 2005 conference chairs discussed $8,819.18 balance due to Holiday Inn in Richmond, IN. The Holiday Inn bill has been paid with IAD and ICRID splitting the amount due.
    2. Josh Garrett -presenter chair for 2006 Annual Conference – negotiating with Rebecca Buchan and Julie Armstrong as presenters as well others.
    3. Call for Presenters form – will be sent out and posted on web site.   
  2. ASR – Members-at-Large
    1. The handbook is progressing well with organized / rewritten forms. 
    2. Hope to adapt this handbook to the fall conference as well. 
    3.  All evaluations are posted on the Yahoo group. 
  3. Awards & Scholarships – Dave Calvert
    1. No report.
  4. Bylaws – Judy Cain
    1. No report.
  5. DHHS Liaison report – Judy Cain
    1. No report.
  6. Educational Interpreter Advocacy – Judy Cain
    1. Committee will meet on June 24th, from 10-2.
    2. Committee is working on articles for the special edition of the newsletter; we need the board to help write articles as well.  Judy sent out a list of possible submission ideas. 
    3. ICRID membership is encouraged to contribute articles!
  7. Fundraising – Dalonda Young
    1. Update on sports bags – as of PTCO Day we have sold several bags and are now earning profit.
    2. CATIE grant was received and deposited.
    3. Kristen Stofko contacted Dalonda about the status of her T- shirt order from ASR – Dalonda will follow up and fulfill the order.
    4. Grant writing begins!

·         Contacted Governor’s Council for People with Disabilities for Consumer Investment Fund (CIF).  Money currently available but urged to submit quickly.

·         Contacted Greater Ft. Wayne Community Foundation to submit letter of intent by July 18, 2006 for 4th quarter cycle. If chosen as a grant candidate further information will be submitted. Grants awarded November 24, 2006.

·         Contacted DOE Division of Exceptional Learners for data of deaf students attending schools in the Ft. Wayne area. This information could be posted in a yahoo group file if board wishes.

·         Technology grant - researching prices for LCD projector(2000 lumen), DVD/ VHS combo, Closed Caption Decoder, Power mixer 250W,  Wireless handheld microphone, pair of Samson speakers.

  1. IAD – Deka Oliver
    1. We will have a new IAD Representative serving on the board – Greg Gantt is stepping down.
    2. Deka Oliver and/or Donald Tinsley will share the responsibility of IAD Representative.
  2. ICRID Historical – Ronda Bilz
    1. Ronda will meet with Tess Marshall in June for interview; Bren Marshall will do the voice over interpretation afterwards.
    2. She hopes to meet Jerry Bass in Las Vegas for interview.
    3. Other possible interviews are Myron Yoder, Evelyn Thompson, Judy Cain and David Calvert.
    4. Discussions with Darin Turner – what is the best way to record all the information making sure all presentations have voice interpretation and all spoken presentations captioning. 
  3. Membership – Randy Nicolai – 163 individual, 4 Organizational  (3 lapsed),

27 Lapsed (October), 11 Lapsed (March) (12 lapsed from March '05)

  1. Newsletter – Christine Krock –
    1. No Report. ---
  2. PDC – Carrie Westhoelter

a. No Report.

  1. Satellite reports –
    1. South Bend – (Christine) -- No Report.
    2. Fort Wayne – (Ronda) --- Marsha Kunasch had no report for the Fort Wayne area.
      She would like to continue to be the satellite coordinator for Fort Wayne.
    3. Evansville – (Ronda) David Herman (Owensboro, KY) is unable to be the Southwest Indiana satellite coordinator.  He will try to contact some people he knows in Evansville and see if
      they are interested.

·         RADHH in Evansville will post a full page ad in their newsletter.

  1.  Super Site report – Judy Cain
    1. Bethel –

b.       Southport – still scheduling NIC tests, and a few CI and CT tests;  3 NIC 1, CT 2 CI in April

·         Currently 6 month wait for test results.

  1. Ways & Means – Kathy Roche –
    1. Kathy suggested adding information to web site that we need new committee members for the Ways & Means committee.  
    2. Goal of committee -- to organize the checks payable for conference and workshops, perform quarterly in house audits, and okay budgets for different events.
    3. Committee wants to establish quarterly Ways & Means committee meetings at the Panera Bread in the Ft. Benjamin area, 6:00 p.m. -- first Tuesday of March, June, September, and December.
  2. Website – Dalonda Young
    1. On Ramp has been paid. Kathy Roche hand delivered the check for $325 one-year web hosting, $25 more domain name, as per motion.
    2. Server changes?  James L. Womack, owner of Direclynx; cost $60/year.
    3. Mapletronics in Goshen Indiana for non-profit is $100/yr. There is an additional charge of $75 for 3yrs for the upkeep for the domain name.  Total cost will be $175 plus a one time transfer fee of $24.99.
    4. Links to website added -- Julie Bachman  Keepsake Theme Quilts Deaf  Initiatives, Inc.
      563 S. Dawson Avenue; Columbus, Ohio 43209(614) 238-3323 V/TTY   (614) 238-3322 Fax
      www.t-shirtquilts.com
    5. Committee chairs and contact information is updated.
    6. Add Volunteer and Community service.  

·         Deaf Youth Sports Festival -- add web link www.teammdo.org.

  1. Student Liaison –
    1. Goshen – No Report.
    2. Bethel – No Report.
    3. IUPUI – Erica has stepped down since she is moving out of state.

OLD Business

  1. Yahoo Group information – protocol

a.       Check the Yahoo group often for updates, messages, files, etc.

b.       Make sure subject line matches the content of the message – if it doesn’t, change it

c.       Files – we have a limited amount of space for file storage so be sure to upload only pertinent files for the entire board.  Keep a hard copy in an appropriate file for historical records.

  1. Reinstatement of ICRID with state of Indiana – status
    1. State says we are compliant, but Kathy is waiting on official letter documenting this.
  2. Office space – status
    1. With the appointment of a new ISD Superintendent, we can go forward with asking for office space at ISD and discuss the free copier along with that proposal – Judy will handle this.
  3. Acteva vs. PayPal
    1. New bank account number is ready to use on the on-line membership form, and we have added $2.00 processing fee to use PayPal.
  4. Free copier
    1. see #4 Old Business
  5. Educational Interpreter special edition newsletter
    1. We need people to step up and submit articles for this newsletter.
    2. The July/August issue of INSights will be devoted to Educational Interpreting

Be available for distribution prior to the Deaf Education / Educational Interpreter Conference July 31 and Aug1 2006.

  1. MDAP

a.       Who will design and submit the ad for program book?  Submission guidelines are on the
NAD website.  

b.       Ronda Bilz is the chaperone for Brynne Kirklin to MDAP in Palm Springs, California, June 23
to July 4, 2006. 

c.       Beatrice Pfaff, Ann Reifel, Ronda Bilz, Daniel Pfaff, and Joseph Pfaff are coaching Brynne to prepare her for the competition. 

NEW Business:

  1. Board meeting at Bethel
    1. We will confirm a date.
    2. Board meeting will be at Goshen College -- September 16 – we will then visit the Deaf Festival at the Concord Mall.
    3. October Board meeting will be in Ft. Wayne to finalize the Annual Conference.

2         Dual Membership Status: 

a.       ICRID board members are required to hold dual memberships in RID and ICRID.

b.       All current ICRID board members do hold dual membership – Judy will report this to Kelly Flores, Region III Representative.

3         IN Deaf/Blind Association has been established with 4 members

a.       M06.05.03 – Vera Masters; Dave Calvert seconded.

Move that ICRID contribute $100 toward the $500 fee for the 501(c)(3) application for InDBA (Indiana Deaf Blind Association).  Motion passed.

 

Meeting Adjourned 12:15 PM

 

Respectfully submitted by Dalonda Young