ICRID Board Meeting

March 13, 2003

ISD, Indianapolis

Attendance

Judy Cain Dave Calvert Randy Nicolai Barbara Cain Nancy Young

Bob Canty Bea Pfaff Christine Krock Ayanna Clayton

Interpreter: Kathy Roche

Judy called the meeting to order at 11:20 a.m.

Approval/Correction of Minutes

February minutes discussed and corrections made. Minutes approved.

Motions

M04.03.01 Bea Pfaff -- Ayanna seconded.

I move that we accept the Treasurer’s Report as given. PASSED

M04.03.02 Dave Calvert -- Bea Pfaff seconded.

I move that that we increase annual dues from $20 to $25 per year. REFERRED TO WAYS AND MEANS COMMITTEE.

M04.03.03 Dave Calvert -- Nancy seconded.

I move that we pay On-Ramp Indiana a two year subscription for the ICRID website for the price of $40.00, to run concurrent with ICRID elections. PASSED

M04.03.04 Bea Pfaff -- Dave seconded.

I make a motion that we sponsor Deaf Network in the amount $150. PASSED

Treasurer’s Report

January

Beginning Balance: $17,101.79

Income: $ 705.00

Expenditures: $14,132.39

Ending Balance: $ 2,969.40

· Saving Account Balance as of 3-13-04 = $2,356.73

· Region III Account Balance as of 3-13-04 = $8,085.25

Board discussed transferring money from Region III account to checking account to avoid monthly service fees. Approved.

M04.03.01 Bea Pfaff -- Ayanna seconded.

I move that we accept the Treasurer’s Report as given. PASSED

Committee Reports

1. Annual Conference – As of February 29, 2004 all unpaid bills related to the Annual Conference 2003, have been paid. **Judy will provide a breakdown of hotel expenses from French Lick for Randy's records and will finish the recapitulation form.

2. ASR — No report

3. Awards & Scholarships — no report.

4. Bylaws — no report

5. Credentials — no report

6. Grievance — no report

7. Membership — As of March 13, 2004, we have 5 organizational members and 175 individual members.

M04.03.02 -- Dave Calvert -- Bea Pfaff seconded. "I move that that we increase annual dues from $20 to $25 per year." REFERRED TO WAYS AND MEANS COMMITTEE.

Rationale: There have been increased costs for producing the newsletter and maintaining the website. ICRID has not had a membership dues increase in several years.

Bob suggested we refer this issue to Ways and Means Committee for research. Discussion. This motion referred to Ways and Means Committee; they will try to provide a report by April. If this is not enough time, then the report will be due in May.

8. Newsletter —

The recent issue of INsights has some problems regarding the print quality. We need to get our newsletter up to a quality standard. Nancy will investigate this.
We will be adding the IAD membership form to the INsights newsletter.

9. PDC — no report.

10. Ways & Means — no report.

11. Website — Dolanda Young has revised the registration form for the Region III Conference on the ICRID website.

12. Fundraising -- Currently all fundraising at this time is focused on the Region III conference. There are no fundraising efforts being directed towards ICRID at this time.

13. IAD —

Bea reminded the board that the IAD Spring Ball will be held on March 27, 2004 at the Holiday Inn at the Pyramids. This year’s theme is the Roaring Twenties. We are still looking for items for the silent auction. If you have items for the Silent Auction, please let Bob know.
IAD approved sharing a table with ICRID at the PTCO/Deaf Nation Expo II, being held May 1, 2004.
IAD will sponsor Region III conference with a $2,000.00 donation. Members of the IAD board will attend the Region III conference. Other Presidents of state chapters of Deaf Associations have also been invited. Region III President's Council will take care of the invitations.
IAD suggests a Deaf caucus to be held at the Region III Conference. Dave stated that there already is a Deaf caucus planned as one of the SIG (Special Interest Group) meetings.
IAD’s next board meeting will be Saturday, March 27.

OLD BUSINESS

1. Region III Conference

a. Originally the board had thought we were going to provide ditty bags at the Region III conference with Ann Orozco in charge of this Committee, but it was later decided that the ditty bags would be eliminated. Ann has decided not to continue as a committee chair, but will help out in other areas.

b. Dave will be the chair of the Promotions Committee. This will involve media coverage and PR.

c. Tony Myers is new chairperson for Audio-Visual/equipment Committee. He is responsible for all of the audiovisual needs for the duration of the conference.

d. Holly Miles from Michigan is chair of the Hospitality Committee. Holly is in charge of the Hospitality Suite, welcome baskets for VIP’s, and decorating rooms for Region III presidents.

e. Delete Tony Gigli from Registration Committee.

f. Dalonda has been notified regarding the above changes so she can update website.

g. Registration form for Region III Conference is in the Views. There are two early bird group registrations ongoing. Brenda Walker, Wisconsin, is in charge of one -- deadline April 15th . Locally, Hands On also has a group discount going -- deadline April 1st.

h. Holly Miles has painted a large logo on canvas for the Region III conference. All conference attendees will sign this, and then at end of the Conference, it will be presented to ISD (George Stailey, Superintendent of ISD).

i. The newly crowned Miss Deaf America will be present for the closing ceremonies at the Region III conference.

j. We are working on selecting a keynote speaker for closing ceremonies; we have approached Ben Bahan and Peter Cook. If neither is available, we will ask Miss Deaf America to give the keynote at closing ceremonies.

k. Bea is working on setting up the possibility for students to stay in the ISD dorm during the Region III Conference. Some students are struggling for funds and this may be a way for them to save money. More details will follow.

l. Dalonda and Dave—regarding grant writing—the money is starting to come in. Last month we had accumulated approximately $8,000. That figure now has increased to over $16,000 in awarded grants/donations. The ultimate fundraising goal is $27,000.

m. ISD will loan us a copy machine for the Region III Conference.

m. Volunteer Leader Recognition Luncheon -- Tuesday—This is a pre-conference leadership training session to be held on Tuesday, prior to the start of the Region III Conference. Janet Dobecki is coming from Ohio and bringing their ACRC handbook (Affiliate Chapter Relations Committee) and will present a training session on the handbook. This is by invitation only. Region III Funds will be used for this day of training and recognition.

n. Leadership Friday—The entire National RID Board will be in attendance/presenting this day! Each officer will facilitate a share-shop session with state officers and/or anyone interested in that particular office. Anyone interested in becoming more involved either at a local level or a national level, this is a wonderful opportunity to learn what all is entailed. More information regarding this will be posted on the ICRID website.

Angela Jones -- working with Presidents

Richard Laurion -- working with Vice-Presidents

Cheryl Moose -- working with Secretaries

Matthew O'Hara -- working with Treasurers

Ben Hall -- working with Past-Presidents & other past leaders

Libby Pollard -- working with Parliamentarians/parliamentary procedures

Jimmy Beldon -- working with those in Deaf Leadership positions

Glendia Boon -- working with general members / members-at-large

Also during Friday will be RID's 40th Birthday Celebration. We plan on some powerful speakers.

2. On-Ramp Indiana — As discussed last month, Randy presented the figures for our website maintenance. The hosting provided by On-Ramp Indiana is $325.00 per year. The registration of domain name is $25.00 for one year, or two years for $40.00. Additional years are $15.00 per year.

M04.03.03 Dave Calvert -- Nancy seconded.

I move that we pay On-Ramp Indiana a two-year subscription for the ICRID website for the price of $40.00, to run concurrent with ICRID elections. PASSED

3. April's board meeting will be at Goshen College. Judy will send an email with further information regarding the meeting and the day's activities. Goshen is hosting the Feed Your Eyes, Mind and Spirit workshops that afternoon. Patrick Grabill & other storytellers will be presenting on April 3rd from 1:00-3:00.

4. Position Paper — Board members, please read and offer feedback to Judy. The position paper can be found in the retreat folder passed out in January.

5. ICRID video from Paul Kiel — Judy sent an email letter to Paul following last month’s meeting. In return he sent the tapes from the Annual Conference 2001 to Dave. The tapes, not VHS, are an unusable product. Judy will send a follow up letter to Paul Kiel addressing the issues with tapes. Barb thinks she can view them on her camera. She will look at them to see what is on the tapes.

6. ICRID will share a booth with IAD at PTCO/Deaf Nation Expo II May 1, 2004.

7. DHHS Liaison — Dave Calvert sent an email to Jim VanManen at DHHS and has opened the lines of communication.

NEW BUSINESS

1. Deaf Network — request for sponsorship.

M04.03.04 -- Bea Pfaff -- Dave seconded.

I make a motion that we sponsor Deaf Network in the amount $150. PASSED

2. Each month we want to review the job description/duties of each board position. This month we looked at the duties of the Treasurer. Discussed. Leave as written.

3. ACRC (Affiliate Chapter Relations Committee) is looking for brochures to be used in their handbook as examples. Judy will send a copy of the ICRID brochure.

4. Meeting date — The September meeting was scheduled for September 18. The board is scheduled to go to Bethel College. Judy cannot attend. Discussion to stay with this date or change date. Referred to email discussion with entire board.

5. Interlibrary loan list regarding materials at St. Joe’s Public Library. As this interlibrary loan service is a benefit of ICRID membership, this list needs to be put on the website for members to access. Kathy Roche volunteered to research how this process might work, before we post on the web. Nancy will investigate where the list is and if it is up-to-date.

6. Bea is the coordinator for Deaf Olympics and requested that ICRID sponsor one or two students to go to the Deaf Olympics camp. The cost for each student is $175.00 (early bird, due before April 1, 2004). Tabled until the next meeting. Bea will send an explanation to each board member regarding the camp.

7. RID National written test. Indiana currently has several sites that one can take the RID Generalist Written Test. Judy will do more research to see where and how the online testing is done.

Dave made a motion for adjournment. Nancy seconded.

Judy Cain adjourned meeting at 2:37 p.m.

Respectfully submitted,

Barbara Cain, Secretary