General Description

The Treasurer is responsible for the safekeeping, recording, and disbursement of all chapter funds in accordance with fiscal policy, board discretion, and the annual operating budget.

Term

Two year term (elected in the odd years). The Treasurer may run for up to two consecutive terms.

Specific Duties and Responsibilities

Duties for the Treasurer include, but are not limited to:  

• Establish and maintain a chapter checking account and all other accounts as needed

• Issue all checks for budgeted expenditures and/or any exceptions approved by the board and obtain the President’s approval and signature on a timely basis

• Ensure that all expenditures are approved and verified (with the proper paperwork and/or Motion number) prior to payment in a timely manner

• Ensure that all receipts and disbursements are recorded with the Quickbooks program consistent with the appropriate accounting conventions currently in practice in a timely manner

• Fill out an ICRID purchase form with each payment

• Ensure that all deposits are made in full with appropriate backup and receipt in a timely manner

• Offer appropriate assistance in annual audit process

• Submit the appropriate financial reports to the national Office on an annual basis

• Submit a letter stating any tax-related changes within the AC to RID Director of Member Services & Region Representative as they occur

• Reconcile bank statement to Quickbooks monthly

• Prepare and deliver a financial report at each board meeting and Annual Conference

• Detailed report includes:

• balance at beginning and end of month

• total monies deposited

• total monies withdrawn

• a detailed list of everything that was deposited

• a detailed list of all expenses

• File tax-exempt status and recommend to board investment vehicles for additional funds

• Report unresolved check discrepancies immediately to the appropriate individuals

• Establish accounts with vendors

• Issue 1099 to any vendor paid over $600.00 by January 31st for the previous year (January 1 - Dec 31)

• File IRS Form 990: Return of Organizations Exempt from Income Tax within 90 days of the end of the AC fiscal year with the IRS

• File Indiana state entity report by November 15

• Attend all board meetings, Annual Conferences, and special meetings as necessary

• Renew Certificate of Liability insurance annually