ICRID Board Meeting Minutes – (Sheraton)

May 19, 2007  

 

Welcome & Introductions – Attendance ---> Judy Cain, Nancy Young, Kathy Roche, Dalonda Young, Ronda Bilz, Christine Krock,
Felisa Wilson, Mary Fowler .

Called to Order – 10:20 AM

Minutes – M07.05.01 – Nancy Young, Ronda Bilz seconded.
                  Move to approve April minutes as corrected.  Passed.

Treasurer’s Report – (April)

  1. Checking account activity – April 2007

Beginning balance          $ 7,232.49

Total outflow                 $ 3,379.95

Total Income                 $ 7,654.00

Ending Balance               $ 11,506.54                                          

            Savings                         $ 2838.46

            Marvin Marshall fund      $ (included in savings)
            PayPal                         $ 1,400

            Koda fund                      $ 405.00

  1. Majority of the income is from ASR 2006.
  2. Kathy will send out a detailed listing of income and outflow for the month.
  3. Of the current KODA account, 325 will be disbursed to CODA as part of the closing of the account. Disbursed $2,514 to the CODA to close this line item of the KODA fund. We will only be holding the KODA funds for this point forward.  

Motions –

M07.05.01 – Nancy Young, Ronda Bilz seconded.
                     Move to approve April minutes as corrected.  Passed

M07.05.02 - Ronda Bilz, Nancy Young seconded.
                    Move to have 2 tables at the IAD conference June 14-16. Passed.
M07.05.03 – Kathy Roche, Dalonda Young seconded.
                    Move to spend a maximum of $50 on refreshments to be served prior to the ICRID July board meeting
                    for the purpose of recruiting active participatory members.  Passed.

Reports – Committee and others

  1. Annual Conference – Nancy Young, chair
    1. 2006 summary –

1.       The books have not been finalized; Books need be closed for the 2006 AM before
June meeting.

2.       One presenter has not been paid.

    1. 2007 planning

1.       Toured The Sheraton with Amanda to discuss the layout for the conference.

2.       Presenters need to be locked in before June meeting.

3.       Deadline for flyer: into the mail before July 1, 2007.

4.       Call for Presenters flyer has been sent to Dalonda for posting on the website and to ITP programs – deadline for submission is June 11, 2007. 

5.       Rebecca Buchan has agreed to be the interpreter coordinator this year.  We have already received a few inquires from interested interpreters.  Nancy and Rebecca will sit down and discuss details soon.

6.       Nancy emailed Cheryl Moose to invite her to attend the conference and to either present a workshop or a plenary session and is awaiting a response.

7.       The “Call for Committee” article has not generated any new committee members for the Annual Conference yet.

8.       ICRID will not be able to apply for the CIF funds from the Governor’s Council for People with Disabilities due to their conference dates (Nov 28-29) and the “black-out” period (Nov 14 – Dec 12) around their conference.  It’s their policy to not support other events during their “black-out” period.

 

  1. ASR – Members-at-Large, chair – Ronda Bilz
    1. Seeking a theme 2008
    2. Flyer ready for the 2007 Annual Conference
  2. Awards & Scholarships – Dave Calvert, chair (board liaison – Judy Cain)

No Report

  1. Bylaws – Antonette Needham chair (board liaison –)

No Report

  1. DHHS Liaison report – Judy Cain

No Report

  1. Educational Interpreter Advocacy – Patti Wolff, chair (board liaison -- Judy Cain)
    1. We will be writing an article for the CABLE newsletter (Special Education Directors) helping educate them through that venue –
      goal of August
    2. We are looking into all the roundtables to see if we can get on their agendas to talk to them about EI issues.
    3. We will be working on a brochure for the administrators to have that will be simple but accurate in describing EIs and their work.
  2. Fundraising – Leslie Pertz, chair (board liaison -- Dalonda Young)
    1. Leslie has established gift registries at Wal-Mart and Target.
    2. ICRID can register for specific donation requests but nothing has been added to the registries.
    3. The registries are under Indiana RID for weddings. 
    4. Dalonda has asked Leslie to further explain who would be contributing to ICRID’s request.
  3. IAD – Deka Oliver
    1. IAD is meeting today as well, so a more detailed report will be submitted via email from Deka.
  4. ICRID Historical – Ronda Bilz, chair

a.       Attended meeting about Deaf History Museum project proposed by David Geeslin on Thursday, May 17 at ISD, 6:30pm.

·         Just about every Deaf organization was represented except for PTCO. Great meeting, lots of ideas and brainstorming.
 IDH (Indiana Deaf Heritage) will be the 'caretakers' of the museum and artifacts.

·          Much discussion centered on the fear that the state would claim ownership of the archives and artifacts housed in
the museum since it is planned currently to be housed on the Deaf School property.

·         Discussion about items to be displayed on loan 3 months at a time.

·         IDH will summarize notes from the meeting and email to all attendees advising us of future plans and committees
needing to be staffed.

·          Overall the meeting was productive, if this project takes off it will be a
world class museum.

  1. Membership – Randy Nicolai, chair (board liaison – Christine Krock)

211 Individual (more than in 2005), 3 Organizational 5 not renewed

13 not renewed from March 2007
            24 Lapsed (October ‘06), 9 Lapsed (March ‘06), 20 Lapsed (Oct ’05)

These numbers do not include those people that may have renewed through PayPal.

  1. Newsletter – Dave Calvert, chair (board liaison – Judy Cain)
    1. May/June newsletter went out the first week of May.
    2. Possibility of needing a new editor after the fall elections-start putting feeler out.
  2. PDC – Carrie Westhoelter, chair (board liaison – Ronda Bilz)
    1. ICRID is sponsoring the RID CEUs for the DE/EI Conference in July, The C & C Connection, LLC workshop in September, an EI workshop in Columbus, Indiana in June.
    2. ICRID sponsored the RID CEUs for the EIPA written test study group which just completed 16 weeks of study.
  3. Satellite reports –
    1. South Bend – Angela Myers (Christine Krock)
      Workshop scheduled for November 8 from 6-9 concerning tax deductions for interpreters.
      More information to follow.
    2. Fort Wayne – (Ronda Bilz) Sorenson will soon open a call center. Date to be announced.
    3. Evansville – Sherri McGannon (Ronda Bilz) MDO camp is the last week of July and will draw many interpreters from the community.
  1. Super Site report –

a.       Bethel – (Christine Krock) No Report

b.       Southport – (Judy Cain) No Report

  1. Ways & Means – Bob Canty, chair (board liaison – Kathy Roche)
    1. This committee will meet every 3 months on the first Tuesday of the month. June 1st will be the next meeting.
  2. Website – Dalonda Young, chair
    1. The $125 payment for 2007 was mailed on May 21, 2007.
    2. Dalonda has emailed them the 501-c-3 letter.
    3. There have been 2406 hits on the ICRID web site since January 2007.
    4. The Call for Presenters form for the 2007 Annual conference was updated.
  3. Student Liaison – (board liaison – Vera Masters)
    1. Goshen –

1.       Goshen College is busy providing the EIPA test and the performance assessment test this summer. Hopefully
more interpreters will take advantage of having the only test/assessment site in the nation offering the performance
assessment 5 days a week.

2.       Goshen College wants to continue supporting ICRID any way they can. A strong ICRID means a strong interpreting
community, which means better communication opportunities between hearing and deaf people.

    1. Bethel –  No Report
    2. IUPUI –  No Report

 

OLD Business

1.       Office space – placeholder

a.       Judy met with the presidents of the 4 organizations we will be sharing with on May 16th to discuss possible options
for the sharing the space.

b.       The 4 organizations leaders and David Geeslin will meet again on May 29th to possibly finalize the plans.

2.       Technology boxes – update (placeholder)

3.       Motion – M07.01.01 – NW Satellite

4.       Letter to newspaper in response to Career section is done!

5.       EI Task Force update – placeholder

6.       Hands and Voices conference – sponsorship declined at this time.

7.       October board meeting at Bethel not confirmed.

8.       DE/EI Conference update-booth

a.       The planning committee met on May 17. The schedule is filling up with great workshops

b.       Planning committee is looking for volunteers to serve as moderators in the workshops – passing out evaluations, handling the CEUs, etc.  This is similar to the support staff position. Who is willing to help out with one or more workshops?

c.       ICRID is a sponsor so we will have a booth.

d.       Committed to sit at the booth during the two days – The board will work out the schedule via email Dalonda Young,
 Kathy Roche, Felisa Wilson, and Christine Krock.

NEW Business:

  1. IAD Conference booth 
    1. June 14-16, 2007 at the Holiday Inn, Pyramids. 
    2. ICRID board meeting plans to meet at the IAD conference on June 16.
    3. $30 for a table/3 days.
    4. Involve membership to work the ICRID booth.
    5. M07.05.02 — Ronda Bilz, Nancy Young seconded.
      Move to have 2 tables at the IAD conference June 14-16. Passed.
    1. Ronda and Felisa will work together to schedule the times. Christine Krock will be there Saturday.
  1. Deaf Network sponsorship
    1. Has this been paid? Kathy Roche will follow up with Bob Canty.
  2. Dual Membership
    1. Are all ICRID board members are RID and ICRID members? RID mandates that affiliate chapter board members be in good standing and voting members of RID.
  3. The ICRID board meeting will be held on July 23 at 5:30pm at Ben Davis High School after the DE/EI Conference Monday evening.  
     The August meeting will be cancelled.  
  4. Felisa Wilson has been accepted as member-at-large to finish out Josh Garrett’s term.
  5. M07.05.03 – Kathy Roche, Dalonda Young seconded.
         Move to spend a Maximum of $50 on refreshments to be served prior to the ICRID July board meeting for the purpose
    of recruiting  active participatory members.      Passed.

      Kathy Roche will be in charge. Discussion: This will be a good time for each board member to list their duties to distribute to guests, hopefully recruiting new committee members and increase membership involvement.

  1. PayPal – add a required field that includes information about each person using this form of payment to direct the information to the correct person within the ICRID board.
    1. Increase the PayPal fee to cover the PayPal cost to ICRID.  The Web committee and the Ways and Means Committee will decide on the fee.

Meeting adjourned 12:40 PM.

Announcements:

  1. June 16th meeting 11:00-2:00 at the IAD conference located at the Holiday Inn at the Pyramids.

Communication Policy for ALL board meetings…

All board members are encouraged to participate in the language of THEIR choice – Spoken English or ASL.  No one will be forced to communicate in one or the other.  We provide interpreters for meetings so that ALL members can participate at their comfort level.   We understand that we have student members and Deaf members who are at varying communication levels and styles.  We will accommodate all levels of communication skill and model best practices of interpreting.