ICRID Board Meeting Minutes
March 19, 2005
Welcome & Introductions – Attendance ---> Nancy Young, Randy Nicolai, Ayanna Clayton, Vera Masters, Tony Myers, Beatrice Pfaff, Kathy Baumann. Interpreter: Penny Huffman
Nancy Young chaired this meeting because Judy was absent. The meeting was opened at 10:15am.
Motions –
M 05.03.01 – “ICRID to have a booth at the 2nd Annual Deaf Educator’s Conference” – passed
M 05.03.02 – “ICRID gives $1,000 to support the Educational Interpreter’s Conference in conjunction with the Deaf Educator’s Conference” -- passed
Minutes – (February)
Discussion of corrections to February minutes. Noted incomplete sentence in Section 5, Fundraising in regard to MS Publisher. Approval of minutes tabled until clarifications can be made.
Treasurer’s Report – (February)
Beginning balance -- $ 8,128.30
Total expenses -- $ 315.00
Total income -- $ 465.00
Ending balance -- $ 8,278.39
Savings account balance -- $2,883.51
Region III account -- $ 8,890.29
Randy is getting close to closing the books for the Region III conference, but is waiting on the financial report from the bookstore chair, as well as a check returned for insufficient funds. Bruce King, Region III Representative, has asked that this matter be expedited.
Reports – Committee and others (submitted by email prior to meeting)
1. Annual Conference – Submitted by Nancy Young, co-chair
On March 12, 2005 Judy Cain & I attended an IAD board meeting. President Donald Tinsley turned the meeting over to us so that we were able to present the same packet of information that Dave & I presented to the ICRID board during our February meeting. Judy and I went through the packet page by page and brought the board up to speed on what the four co-chairs had discussed. After lengthy discussions on many of the issues the IAD board asked us to go back and have the four co-chairs meet again in the very near future so we could work on the registration fees and the overall budget of the conference. The four co-chairs along with Judy Cain, Donald Tinsley and the 2 treasurers will have a meeting on April 2, 2005 following the ASR to work on these two areas. Once an agreement is reached on the registration fees and the budget we will come back again to both the IAD and the ICRID boards for final approval.
-- A recent email was sent out to IDN advertising the ASR. Flyers have also been mailed out.
-- Judy got a deal on 9 x 12 envelopes to use for the packets.
-- Still working on a 4-way volleyball set-up for the ice breaker activities.
-- A donation of $300 was received, and one other donor is completing necessary paperwork for donating to the ASR.
-- We have donations of microwave popcorn and Raisinettes to give out to participants.
-- Still need to determine how many board members will need to be present overnight.
-- Still need MORE VOLUNTEERS.
-- Dave is working on getting raffle prizes.
-- Randy thinks we still have a helium tank to use for balloons.
-- Budget needs will be approximately $1477
-- As of this meeting, we have 21 people registered.
-- the ASR committee will meet again on March 26th to cover final details.
3. Awards & Scholarships – no report
-- revised copies of the membership form were sent to the ITPs (Bethel, Goshen, IUPUI), VU, IU, PU, BSU, and the Butler ASL Club.
-- The membership committee has revised the membership application to reflect the new membership categories and rates. Copies of the new application will be available at the Board meeting. Fifty-one (51) letters and applications will be sent to those persons whose memberships had lapsed as of October 2004.
The March/April 2005 issue of the Insights has been mailed to the membership. This issue ended up being 16 pages. I have received comments from a couple of members who told me” this issue had a lot of great information in it” and “way to go great issue”. I applaud Mary on her great work with the newsletter as I know it’s not an easy job. There is still some concern about the quality of the printing of the newsletter so Mary has begun the task of “shopping around” with printing companies to get quotes on printing it for us. Not only are we looking at quality but cost and the turn around time to get it printed as well. The information about the ASR managed to get in this issue so we were grateful for that as well. Please if you have any ideas or articles you would like to see printed in the Insights please let me or Mary know.
9. PDC – no report
10. Ways & Means – (ICRID Credit Card & Pay Pal for ability to pay for membership on line (Robert Frew)
-- PayPal will be addressed during the April Board meeting.
-- The committee has scheduled a meeting March 31, 2005 to completely audit the 2004 books. We were not able to schedule another meeting prior to the Board meeting; therefore, we have not been able to revisit the credit card issue to present our opinion/recommendation. One should be available at the April meeting.
Dalonda continues to update the website as much as possible. The ASR information is posted on the website and she has updated it in other areas as well. Information about the upcoming RID National conference can be found on the website. Also a call for papers for the Indiana Educators Conference is posted on the website. If you have any news or articles you wish to be posted on the website be sure to contact Dalonda or myself.
OLD Business
1. (Unfinished business) – Position paper (sent to Kathy Roche & Barb Cain) -- no report
Kathy was not present to report.
no response from Carrie, Nancy will follow up
Would be good for ICRID to have a booth; cost is $75. Beatrice asked if we would sell anything at the booth? Beatrice made MOTION: “I move that ICRID reserve a booth at the 2nd Annual Deaf Educators/Educational Interpreter’s Conference”, seconded: Ayanna. Discussion. Passed 6-0
Vera is looking for 4 facilitators so that no ONE individual needs to be there Thursday. CEUs will be awarded for that (IIC). The study session will start in May.
Judy has asked Laura Leffler to serve the remainder of the secretary’s term. Laura has expressed interest in this. Two others declined interest in the position.
NEW Business:
n Judy would like to see ICRID become an official sponsor of the Educational Interpreters’ Conference in the amount of $1000. This conference will be held in conjunction with the Deaf Educator’s Conference and will be August 2-3, 2005.
n Need 10 workshops sessions. So far we have Cynthia VanManen, Kathy Roche, Laura Leffler
n MOTION: “Move that ICRID give $1000 to support the Educational Interpreter’s Conference.” Made by Vera Masters, seconded Ayanna Clayton. Discussion. Passed with 1 abstention.
-- Greg Gantt attended the IAD board meeting with an update. It will be May 1st.
-- If an organization runs a game this year, there is no booth fee and they get to keep all their proceeds.
-- ICRID could do that as a fundraiser, if we want to. – discussion…
-- Generated ideas of what we would want/need in an office; both bare bones and Cadillac versions.
-- Meeting room, kitchenette, storage, restroom, accessible, and white board were among ideas.
-- Tony and Stan Miles have been working on the design and plan for AV boxes for use at ICRID and Region III events.
-- The plan is for them to contain an LCD projector, a VHS/DVD combo player, a power amplifier with multiple inputs, wireless microphones with a 2 channel receiver and a connection point for a laptop computer. These units will save money on equipment rental.
-- Emphasizes the need for storage/office space for these units if/when they happen.
Announcements:
Nancy adjourned the meeting at 12:32pm.