ICRID Board Meeting Minutes – (Holiday Inn - Pyramids)

June 16, 2007  

Welcome & Introductions – Attendance ---> Judy Cain, Nancy Young, Kathy Roche, Ronda Bilz, Felisa Wilson,
Dave Calvert

Called to Order –   Judy called the meeting to order at 11:40 A.M.

Minutes –

M07.06.01 – Nancy Young, Ronda Bilz seconded.

Move to approve May Minutes as corrected.  Passed.

Treasurer’s Report – (May)

1. Checking account activity – May 31, 2007

Beginning balance          $ 11,911.54

Total outflow                 $   1,378.81

Total Income                 $      500.00

Ending Balance               $ 11,037.73                                          

            Savings                         $ 1,000.59

            Marvin Marshall fund      $ 1,838.59
            PayPal                         $

            Koda fund                      $    805.00

2. Beth Ann Mundt has agreed to be assistant treasurer. Kathy will set up weekly meetings to train her in QuickBooks, etc.

Motions

M07.06.01 – Nancy Young, Ronda Bilz seconded.

Move to approve May Minutes as corrected.  Passed.

M07.06.02 – Nancy Young, Dave Calvert, seconded

Move to purchase locks to secure ICRID materials in the new office. Passed.

Reports – Committee and others

1. Annual Conference – Nancy Young, chair
   1. 2006 summary –

1.       Nancy will be sending out the report within 2 days of this meeting.

2. 2007 planning

1.       The contract with the Sheraton was signed on June 4^th.

2.       Nancy received an e-mail from Cheryl Moose -- she has accepted the invitation to come to our conference and will be a plenary session speaker to discuss the future of RID under her leadership.

3.       Rebecca Buchan informed us that because of family commitments she will not be the interpreter coordinator for this year’s conference. Nancy has asked Josh Garrett to be the interpreter coordinator for the conference; he has accepted and has started working on the call for interpreter announcement/flyer. We have received inquires from a couple of the out of state interpreters who interpreted for us last year who are very eager to return to Indiana and interpret for our conference because they enjoyed it so much. 

4.       The Call for Presenter form was posted on the web and sent out to numerous people. The deadline for submission of a proposal was June 11^th.  We have only received five proposals so far. The call for presenter form was sent out again to remind people that we are still seeking presenters. Nancy is also am pursuing some presenters personally. The deadline has been extended in hopes that this will encourage people to submit a proposal.

5.       Nancy has started a draft of the conference brochure. As information is confirmed on presenters and workshop topics that information will be inserted.  We plan to have the brochure ready in time for the Deaf Educators/Educational Interpreter Conference in July, if not before.

6.       We have a conference/activities manager from the Sheraton who has established a website where ICRID members can book their rooms on-line and get the conference rate.

2. ASR – Members-at-Large, chair – Ronda Bilz
   1. No report
3. Awards & Scholarships – Dave Calvert, chair (board liaison – Judy Cain)
   1. No applications received so far for Spring Marvin Marshall Scholarship. 
   2. The committee is now accepting applications for the fall scholarship.  If we receive at least two applications, the committee has agreed to give two since none was awarded for the fall.
   3. Website has been updated to reflect EIPA test can be part of the Marvin Marshall Scholarship.
   4. Call for member-of-the-year nominations will be in the next newsletter.
4. Bylaws – Antonette Needham chair (board liaison –)
   1. No report
5. DHHS Liaison report – Judy Cain
   1. No report
6. Educational Interpreter Advocacy – Patti Wolff, chair (board liaison -- Judy Cain)
   1. Committee has noticed a huge need for work with administrators – educating them about EIs.
   2. During the IAD conference, they passed a motion which asked IAD and ICRID to work together to help interpreters in the public schools to help educate deaf and hard of hearing students about IAD. 

1.       The EI Committee will work with IAD to develop a plan as to how this can happen while not violating the Code of Professional Conduct.

2.       Sharon Wooten (Cain) moved that IAD work with ICRID to see that all interpreters work at Public School to give information to Deaf or Hard of Hearing students there are having Deaf.org - "World of Deaf's Life".  Passed. (This was the actual wording of the motion, but the intent was to – “provide information to mainstreamed D/HH students about opportunities within the Deaf
Community” ).

7. Fundraising – Leslie Pertz, chair (board liaison -- Dalonda Young)
   1. Leslie is resigning as fundraising chair effective as soon as we can find a replacement.  She and her husband are moving back to Lansing Mich.
   2. Board needs to brainstorm ideas for new chair and for more committee members
   3. Board and committee needs to investigate ideas for fundraising so we will be able to sponsor individual requests such as the Deaf Swimmer or Wrestlers, etc.  At this time we cannot sponsor individuals, but we want to.
8. IAD – Deka Oliver
   1. The IAD conference was June 14-16, 2007 in Indianapolis.
   2. New IAD board members and officers were elected.
   3. The ICRID Board was well represented at this conference and supported motions during their business meeting.
9. ICRID Historical – Ronda Bilz, chair
   1. The committee is working on a project to preserve ICRID’s history and serve as a fundraiser… videotape some of the movers and shakers in ICRID’s past about their memories and perspective and compile them onto a CD or DVD for sale at a reasonable cost.
   2. It would be great if we can enlist the help of ITP students as either class projects or extra credit.  Judy will contact the ITP leaders to see if this is possible.
10. Membership – Randy Nicolai, chair (board liaison – Christine Krock)
    1. No report

11. Newsletter – Dave Calvert, chair (board liaison – Judy Cain)
    1. Discussion of possible online newsletter – options of online or paper newsletter.
    2. Some members are adamant about a paper copy of the newsletter while others don’t mind receiving it online – we need more information about the feelings of membership on this issue.
    3. We need to learn how to change Publisher Documents to an email ready document – Donald Tinsley, Joanie Jones or area schools’ web-page design classes are possible contacts.
    4. Dave Calvert suggested finding an ICRID Media person to handle the newsletter issues and website.
    5. Ronda suggests a column in newsletter to advertise different ways to help ICRID – “Employment opportunities” – aka – volunteer opportunities.
    6. Felisa will work with Ronda and will write the first column and will get that to Dave Calvert within the next 2 days.
    7. Dave will resign his position as newsletter editor effective December 31, 2007.
12. PDC – Carrie Westhoelter, chair (board liaison – Ronda Bilz)
    1. No report.

13.  Satellite reports –

1. South Bend – Angela Myers (Christine Krock)
2. Fort Wayne – (Ronda Bilz)
3. Evansville – Sherri McGannon (Ronda Bilz)  

14.  Super Site report –

b.       Bethel – (Christine Krock) No Report

c.       Southport – (Judy Cain) No Report

15.  Ways & Means – Bob Canty, chair (board liaison – Kathy Roche)

4. Met by email.
5. The committee will meet for an internal audit.

16.  Website – Dalonda Young, chair

6. As of December 2007 Dalonda will resign from this position due to family commitments and lack of time to devote to this project.
7. The board will brainstorm ideas for a replacement.

17. Student Liaison – (board liaison – Vera Masters)

8. Goshen – No Report
9. Bethel –  No Report
10. IUPUI –  No Report

OLD Business

1.       Office space – placeholder

a.       Judy met with the presidents’ of Indiana Association of the Deaf (IAD), Indiana School for the Deaf Alumni Association (ISDAA), Parent, Teacher, Counselor Organization (PTCO), and Rose Hemmelgarn (ISD facilities director) to discuss options for exact location of office space. 

b.       We are very near final location of office space on the campus of ISD. 

c.       Hopefully we can move in this summer – Please begin packing up the ICRID belongings and bring them to Indy as you make trips here.

d.       We received a key to the office on June 13^th. 

e.       M.07.06.02 - Nancy Young, Dave Calvert seconded.
Move to purchase locks to secure ICRID materials in the new office. Passed.

2.       Technology boxes – update (placeholder) — no report

3.       Motion – M07.01.01 – NW Satellite

4.       EI Task Force update – placeholder

a.       The task force is meeting on June 25^th at Ben Davis High School.

b.       We are still working on developing a state-wide training plan for EIs.

5.       October board meeting at Bethel not confirmed.

6.       DE/EI Conference update-booth

a.       Ronda and Felisa will work on schedule for volunteers for that event.

7.       Deaf Network sponsorship – paid  -- Kathy will give  Bob a check today.

8.       July board meeting & reception (M07.05.03)

a.       Kathy will plan and advertise this event – we will have some snacks for the reception prior to the board meeting.

9.       PayPal –

a.       Kathy will work on PayPal sliding scale and how to communicate better with the membership and ICRID event chairs.

10.   MDO award –

a.       ITP student, Carrie Nofzinger, from Bethel College will be awarded the volunteer fee for MDO. 

NEW Business:

1. United States Deaf Swimming – a request for sponsorship for a Deaf athlete to the World Deaf Swimming Championships in Taipei, Taiwan.

a.       We cannot sponsor her at this time, but the board will look into different ways to raise funds for this type of sponsorship in the future.

Announcements:

1. July meeting will be at Ben Davis High School on July 23^rd – 5:00pm

Meeting adjourned at 1:15 P.M.

Communication Policy for ALL board meetings…

All board members are encouraged to participate in the language of THEIR choice – Spoken English or ASL.  No one will be forced to communicate in one or the other.  We provide interpreters for meetings so that ALL members can participate at their comfort level.   We understand that we have student members and Deaf members who are at varying communication levels and styles.  We will accommodate all levels of communication skill and model best practices of interpreting.