ICRID Board Meeting Minutes – (ISD)

June 17, 2006

 

Welcome & Introductions – Attendance --Judy Cain, Nancy Young, Kathy Roche, Ronda Bilz,
Josh Garrett.  Interpreters:  Melissa Stewart

 

Called to order - 9:40 A.M.

 

Minutes –  M06.06.01 – Josh Garrett; Ronda Bilz seconded.

Move to accept May minutes as corrected.  Passed.

 

 

Treasurer’s Report – (May)

  1. Checking account activity -- May

Beginning balance          $ 8,833.28

Total outflow                 $ 9,042.97

Total Income                 $ 4,762.42

Ending Balance               $ 3,372.83                                                                    

            Savings                         $3,033.66

            Marvin Marshall fund      $1284.54

            Koda fund                      $1180.00 

 

 

Motions --

M06.06.01 – Josh Garrett; Ronda Bilz seconded.

Move to accept minutes as corrected.  Passed.

 

M06.06.02 – Kathy Roche; Ronda Bilz seconded.

Move that we pay up to $100 to a data recovery service to recover the previous
treasurer’s electronic financial records.  Motion passed.

Discussion – Kathy will receive three bids and present them to board via email and we will go with the lowest bid.

 

Reports – Committee and others

  1. Annual Conference – (2006 Conference) – Nancy Young

a.       NIDAC has pledged $500.00 as sponsor of the conference.

b.       2006 Fall Conference-The call for presenters was sent out and we have received several proposals
but we could use a few more to fill up a couple of time slots.

c.       We are still waiting to hear back from Byron Bridges.

d.       In going over the proposals, I know which presenters we want and we are about ready to send out presenter
 agreements. I hope those can go out soon and within a short period of time we can confirm the schedule.

e.       Dalonda has been busy assisting me by applying for the GPC grant which if we are awarded the money we will
 put toward paying for interpreting fees.

f.        Dalonda has also been networking with the folks in Fort Wayne and they are very excited that we are coming
 to Ft. Wayne for the conference.

g.       We still need chairpersons for the silent auction and someone to work with the exhibitors.

h.       Our goal is to have a flyer or hopefully the actual conference brochure printed and ready to pass out at the
Region 3 conference. Stay tuned for more details.

  1. ASR – Members-at-Large

a.       No report

  1. Awards & Scholarships – Dave Calvert

a.       No report

  1. Bylaws – Judy Cain

a.       No report

  1. DHHS Liaison report – Judy Cain

a.       DHHS is providing mailing labels of educational interpreters for the special edition newsletter.

  1. Educational Interpreter Advocacy – Judy Cain

a.       The committee will meet June 24th at ISD; any board member is welcome to attend.

  1. Fundraising – Dalonda Young

a.       CIF (Consumer Investment Fund) grant application is in the mail. $5000 is the maximum available.  We asked for interpreter fees.

b.       Ft. Wayne Community Foundation grant due July 18.  Cannot use the word conference in this grant;
they will not fund conferences, but will fund workshops.

c.       Because of dialogues with Joyce Pierce and the needs of the Ft. Wayne area interpreters we are collaborating
 with DeafLink.  We will be asking for money for the educational workshops in November.

d.       Tech grant- Working on grant to CICF (Central Indiana Community Foundation). 

e.       Grants for Goshen College ICRID workshops- Is Goshen College considered part of the
South Bend Satellite?  Is there an agency similar to DeafLink in the Goshen area?  If we could partner with an
agency up there maybe we could possibly get money to help us out.

  1. IAD – Deka Oliver

a.       No Report

  1. ICRID Historical – Ronda Bilz

a.       No Report

  1. Membership – Randy Nicolai

                              170 individual (more than in 2005), 4 Organizational,
                                25 Lapsed (October ‘05), 11 Lapsed (March ‘06), 12 Lapsed (Oct ’05)

a. The Chair is preparing ten letters & application forms to send to those members lapsed as of March 2006. 

b. Two members are husband & wife accounting for ten letters for eleven lapsed memberships.

c. The Chair is hoping to have a meeting soon with the committee to correct inconsistencies of the
membership application in its various media, i.e., paper, newsletter, web site, and brochure.

  1. Newsletter – Christine Krock

a.  The newsletter is ready to be printed and sent.

b.  This issue is 16 pages (instead of 12) and has the most variety in authors we have had in a long   
 time.

c.  We will be sending copies to 113 Special Education Directors, 346 Educational Interpreters and our    
 ICRID members.

d.  Maybe we can use a – Judy will check on bulk rate from another organization to help reduce the  
 postage cost.

  1. PDC – Carrie Westhoelter

a.       No Report

  1. Satellite reports –

a.       South Bend – Christine
~  Angela Myers at Bethel College is working on another workshop for May 2007.

      ~   Workshop attendance continues to grow in numbers. ICRID’s continued support
            in making professional development opportunities available in northern Indiana is appreciated.

b.       Fort Wayne – Ronda

~        Have corresponded via email with Kim Drake, editor of deaf online newsletter "What's Up.” 
She is helping advertise the annual conference.

~        Talked with Joyce Pierce, DeafLink Staff Interpreter and asked her for her opinion about the
satellite. Joyce feels it may be time for a new coordinator in the Fort Wayne area.  Maybe
 DeafLink  could be the liaison. The interpreters in Fort Wayne are excited about the Annual
Conference coming to their city.

~        Possible 2007 workshops for the Fort Wayne area. 

a.       Fingerspelling

b.       Sex, Drugs and Conceptual Accuracy by Diane Thorpe. 

c.       Evansville – Ronda

~        Judy recommends that Ronda contact Sara Barnet to help get the satellite revitalized.

  1.  Super Site report – Judy Cain

a.       Bethel –

b.       Southport –

  1. Ways & Means – Kathy Roche

a.       M06.06.02 – Kathy Roche; Ronda Bilz seconded.

Move that we pay up to $100 to a data recovery service to recover the previous treasurer’s electronic financial records.  Motion passed.

Discussion – Kathy will receive three bids and present them to board via email and we will go with the lowest bid.

b.       Committee met on June 13th.  Kathy presented detailed reports/records.

1.       Kathy described the process of switching to new accounting software.

2.       In reviewing the projected budget, spending has exceeded estimated amounts in some areas, but so have revenues.

3.       Bank One has been taken over by Chase Bank.  Due to this, accounts have been subject to more fees.  The committee will investigate other banks to determine if ICRID should change to a new bank.

4.       Committee will investigate possibility of P.O. Box to expedite treasury activities.  Currently some treasurer correspondence is being sent to other board members and delays result with deposits and checks.

5.       Long term committee goals:  adjust budget to percentages rather than dollar amounts.  This should help with spending and fund raising efforts.

  1. Website – Dalonda Young

a.       Dalonda offered to post DeafLink news. Since things are popping up there maybe this would motivate other areas of the state. 

  1. Student Liaison –
    1. Goshen –  no report
    2. Bethel – no report
    3. IUPUI – no report

OLD Business

1.       Copier – no new report

2.       office space – status – no new report

 

NEW Business:

  1. Dalonda-Deaf Link wants to establish a mentoring program so this could be included in several grants for  ICRID to donate some seed money for this pilot program. Of course, this suggestion is pending board approval and grant money to become available.   Collaborating with DeafLink on these needs may enable ICRID to get up to get up to $20,000. We would have to disperse the funding but think of the networking and positive good will we would be developing.
    1. The board would like to see more detailed information before any decision can be made.

 

Announcements:

  1. Educational Interpreter Committee meeting will be next Saturday, June 24th from 10-2.
  2. There will be NO board meeting in July due to the Region III Conference.
  3. All board members are invited to attend the Leadership training before the conference begins.  It will be on Wednesday, July 19th, at 10:00.

 

 

Meeting adjourned at 11:55 A.M.

 

 

Communication Policy for ALL board meetings…

 

All board members are encouraged to participate in the language of THEIR choice – Spoken English or ASL.  No one will be forced to communicate in one or the other.  We provide interpreters for meetings so that ALL members can participate at their comfort level.   We understand that we have student members and Deaf members who are at varying communication levels and styles.  We will accommodate all levels of communication skill and model best practices of interpreting.