ICRID Board Meeting
July 10, 2004
Indiana School for the Deaf
Judy Cain Barbara Cain Nancy Young Bob Canty
Beatrice Pfaff Dave Calvert Christine Krock
Interpreters: Penny Huffman, Kathy Roche
Judy called the meeting to order at 11:40 a.m.
June minutes discussed and corrections made. Minutes approved.
M04.07.01-- Dave Calvert – Nancy Young seconded.
I want to make a resolution applauding Mary Riccius, editor of INSIGHTS for her outstanding efforts on the July/August 2004 issue of INSIGHTS. PASSED
M04.07.02-- Carrie Westhoelter – Bea Pfaff seconded.
I make a motion that the Region III Conference expenses for Christine Krock and Barb Cain covering luncheon, banquet, and t-shirt are paid from the ICRID’s presidents travel fund. PASSED.
M04.07.03-- Dave Calvert – Carrie Westhoelter seconded.
I make a motion that “the ICRID treasurer pays the annual membership to Sam’s Club of $30.00”. PASSED.
Beginning Balance: $ 4,099.30
Income: $ 875.00
Expenditures: $ 2,725.01
Ending Balance: $ 3,427.96
· Saving Account Balance as of June 30, 2004 is $2,594.27
· Region III Account Balance as of June 30, 2004 is $53,622.69
1. Annual Conference – no report.
2. ASR— There is a small blurb in the current INSIGHTS edition regarding the Annual Spring (Fall) Retreat being held in November 2004. More information will follow later.
3. Awards & Scholarships —No applicants to date for this year.
4. Bylaws —There is an article regarding the Grievance Committee being disbanded in the current issue of INSIGHTS written by Judy.
5. Credentials — No report
6. Fundraising -- No report regarding fundraising for ICRID.
7. IAD — Erin Casler has been chosen as Miss Deaf America and will be attending the Region III Conference.
8. Membership — One member has renewed.
9. Newsletter —The current edition looks great!! Kudos to Mary !
10. PDC — No report.
11. Ways & Means — No report.
12. Website — Dalonda is continuing to update the website regarding the Region III Conference.
OLD BUSINESS
a. The jailhouse will be picked up along with the copying machine and both will be stored in a secured shed until we need it for the conference. Responsibility for actually setting up the jailhouse falls to Charlie Maurer and his conference support staff personnel.
b. Connie Loper is the contact person for Sprint and will make sure that the Sprint funding will go to pay for Deafywood.
c. Connie Loper will handle transportation from the airport for our Deafywood entertainment.
d. Judy and Bea are working on getting LCD’s and laptops from ISD and Ben Davis High School.
e. We are still soliciting people to run video equipment at the conference.
f. The presenters are ready to go.
g. Dave will contact NAD on Monday to arrange travel for Miss Deaf America and her sponsor.
h. Newsletter states we have raised over $27,000. Currently, the amount of money raised is $35,200.
i. Bradley United Church in Greenfield, Indiana has become a supporter for the conference.
j. Interpreter coordinators are doing a phenomenal job.
k. Joe Lucas, a male interpreter for the conference, has been “adopted” by MCI.
l. Dave spoke with Bruce King two days ago on the phone. Discussed the very first Region III Choice Representative award being presented by Bruce King. Bruce will contact Gary in Region II to find out the exact criteria for this award. Judy will discuss with Region III presidents to see about developing a like award for a president within region III.
m. Bea & Dave met for a few hours last week to solidify opening and closing ceremonies.
n. Dave talked to Susan Dorando regarding the silent auction. We currently have 200 items up for auction. Silent Auction is ready to go.
o. We have 15 student support staff ready to go. They will arrive on Monday to put binders together.
p. Regarding promotions, Dave has contacted all of the main television stations. He will also contact radio stations and the newspaper.
q. Randy will contact Matthew O’Hara, accountant for RID regarding the ability of conference registrants being able to register via charge cards.
r. All committee chairs need to arrive at the Westin on Monday, July 19, midmorning; also, conference support staff needs to be there along with student support staff to begin unloading trucks and setting up the conference.
s. Steve Frank, owner of the interpreter mirror, is providing in kind services to the conference in regards to equipment. He is providing an interpreter mirror for each workshop.
t. Janet Beattie—program book is finished and ready to go to press. It will go to press next week. Front of the program book is stunning! Thanks Janet!
u. We have received the proclamation from the mayor along with letters of welcome from various high-ranking officials.
v. Opening ceremonies will be open to public at a charge of $5.00. Closing ceremonies will also be open to the public. After the banquet, the public will have access to closing ceremonies at a charge of $10.00 per person.
w. Opening ceremonies begin at 7:00 p.m. Banquet begins at 6:30 p.m. and the closing ceremonies begin at 7:30 p.m.
4. Position Paper -– work on this document will recommence after the Region III Conference.
5. ICRID video from Paul Kiel — we have paid $642.47 total. Is it worth to us to pursue it? Bea will take over the editing of the videotapes. ($300 for videotaping, $286 for hotel, $40.09 for travel, $16 for the video tapes)
6. Brochures-- Carrie will take care of the brochures. In the past (July 2003 -- 500 copies, and September 2004 -- 500 copies were purchased for a total of $1,250 -- $625 each printing).
Announcements—
No meeting for August. Next meeting will be September 18 from 11:00 – 3:00 p.m. at ISD.
Judy Cain adjourned meeting at 1:55 p.m.
Respectfully submitted,
Barbara Cain, Secretary