ICRID Board Meeting
January 10, 2004
JMCC, Indianapolis
Judy Cain Dave Calvert Randy Nicolai Barbara Cain
Nancy Young Carrie Westhoelter Bob Canty Bea Pfaff
Mary Alka Amy Mattern Stephanie Hirschler Cindy Farnham
Judy called the meeting to order 9:30 a.m.
September minutes were discussed. October minutes discussed. Carrie made a motion to accept both September and October minutes as corrected. Nancy seconded. Called to vote and passed.
October
Beginning Balance: $ 9,249.24
Income: $10,100.00
Expenditures: $ 772.72
Ending Balance: $18,576.52
November
Beginning Balance: $18,576.52
Income: $ 6,626.05
Expenditures: $ 2,691.70
Ending Balance: $22,580.87
December
Beginning Balance: $22,580.87
Income: $ 1,228.25
Expenditures: $ 544.00
Ending Balance: $23, 265.12
| Saving Account Balance as of December 31, 2003 is $2,198.83 ($2.83 interest). |
| Region III Account Balance as of December 31, 2003 is $7,937.11 ($7.11 interest). |
Bob asked if it would possible to expand the transaction report to include specific reasons for expenses rather than just the category of expense. Randy will do a sample sheet to see if this is feasible.
As of December 31, 2003, the following items related to the Annual Meeting had been paid for:
One conference room
One presenter
Flowers
Awards
Entertainment
There are still outstanding bills for presenters and interpreters. Randy was given the go ahead to pay the outstanding bills.
Dave made a motion to accept the Treasurer’s Reports as given. Seconded by Nancy. Called to vote and passed.
Due to the ICRID Board retreat, there was not enough time to receive updates from each committee.
| Dave spoke with superintendent of ISD and ISD has agreed to co-sponsor the Region III conference. ISD is not in a position to contribute to the conference financially, but are willing to help with supplies and equipment. In exchange for their contribution, they will have a full-page ad in program and also one (1) free registration to attend conference. |
| BLeGIT, one of the special interest groups of RID, will donate $1,000. |
| EdITOR will be donating $1,000. |
| Dave and Dolanda will be doing more grant writing. The goal is $20,000 in CASH. |
| Bruce King and Dave are working on setting up a pre-conference that would include training for chapter presidents or perhaps chapter boards. |
| Friday, July 23, will be Leadership Day. The RID board. |
| We are still looking at an $80,000 budget for the week. |
| As other regions are starting to advertise their conferences, we are going to hold ours with the intention that Region III, when advertised, will really stand out to the readership. |
| KYRID has donated $500. |
| Initially, ICRID had wanted each state to find resources that could respond to grant writing effort. After a discussion between Dave and Bruce, this position changed. Bruce felt that each state in the region would be more willing to donate $1000 rather than try to find the time and energy to do grant writing. |
| CSD denied our request for a donation. They are also tapped out financially. We need to continue searching for alternative sources of money. |
| Janet Beattie is taking care of the flyers. |
| Kelly Flores of Michigan is in charge of the Region III raffle. She has obtained all necessary licenses required to run the raffle here in Indiana. |
| Charlie Maurer and Terry Lee Bullock are the chair people for the Conference Support Staff (CSS). |
Discussion regarding whether we should ask Deaf Clubs to help support the Region III Conference?
Discussion regarding whether we should ask IAD for co-sponsorship. Bob suggests that this needs to be discussed at the next IAD meeting; however, a formal letter should be sent to the IAD Board prior to the meeting.
Randy will contact MACO Press regarding donation of copier, equipment, or other help they may be able to provide to the conference.
Beginning next month (February) committee chairs need to start submitting reports.
Presenter committee for Region III Conference will meet face-to-face January 24, at ISD, from 9:00 a.m. – 12:00 p.m.
We want to explore if ISD can provide dorm space for students/conference participants wishing to attend the Region III Conference but unable to afford hotel rooms?
1. BY-LAWS revision and voting are finished!!! They were accepted with a vote of 17-2. The entire board received a copy.
2. We need to take an official stand on educational interpreting. We need to re-work our position paper we have written and make additions, changes, etc.
3. Our other ongoing issue regarding the partnership between DHHS and ICRID will be discussed further at the next meeting.
4. ICRID videotape – discuss at next meeting.
5. ASR (Annual Spring Retreat)
Discussion: Carrie proposes that we cancel the ASR for this year. The board is extremely busy planning the Region III Conference and our focus needs to be on that rather than the ASR. In opposition is the argument that the ASR has been a mainstay here in Indiana for many years. Normally, a member-at-large is responsible for organizing and running the ASR. Someone (?) needs to take over the planning of this event. Date of ASR is March 26 – 27, 2004.
1. Meeting Dates for the 2004-year.
February 21st
March 13th
April 3rd – road trip and mini-meeting at Goshen, Indiana
May 15th
June 26th
July 10th
August – no meeting, rehab for board
September 18th
October 16th
November—hold
December 4th—Christmas party, Fortville, Indiana at Mary Alka’s house!
** Meetings are from 11:00 a.m. – 3:00 p.m.
2. Goshen has asked up to sponsor their workshops. Bethel has also asked for sponsorship. Due to time constraints we can discuss this via email. Judy will send out the specifics. Please everyone respond with comments and feedback.
3. Bruce King has been nominated as Region III Representative. He is collecting signatures. This will be his own term running June 30, 2004 – 2006. Paper will be passed around for signatures.
Judy adjourned the meeting at 10:45 a.m. The board retreat began at 11:00 a.m.
Respectfully submitted,
Barbara Cain, Secretary