ICRID Board Meeting Minutes – (ISD)

April 21, 2007 (9:00 AM)

 

Welcome & Introductions – Attendance ---> Judy Cain, Nancy Young, Kathy Roche, Dalonda Young, Ronda Bilz, Christine Krock, Vera Masters, Carly Akard.  Special Guest – David Geeslin, ISD Superintendent, to discuss ICRID Office space.
Interpreters:  Brook Olson & Tamara Knapp.

Called to Order - 9:20 AM

Minutes – M07.04.02 – Ronda Bilz, Nancy Young seconded.
                  Move to approve March minutes as corrected.  Passed.

Treasurer’s Report – (March)

  1. Checking account activity – March 2007

Beginning balance          $ 9422.40

Total outflow                 $ 4348.88

Total Income                 $ 2563.97

Ending Balance               $ 7637.49                                             

            Savings                         $1000.19

            Marvin Marshall fund      $1037.00

            Koda fund                      $1600.00 approximately

  1. ICRID currently has 5 different accounts: debit card (capped at $500), checking, savings #1, savings #2 (Marvin Marshall sharing with KODA) and the PayPal accounts. Kathy’s goal is to simplify these accounts this summer.
  2. $1432.06 in PayPal account.
  3. Total $17, 582 all accounts minus $1600 for KODA.
  4. Kathy plans to have the complete official recapitulation for the 2006 AM after May 1, 2007.

Motions –

M07.04.01 - Ronda Bilz, Nancy Young seconded.
                    Move that ICRID make 4 free registrations available annually for the Annual conference
                    and the ASR to four ISD staff interpreters in exchange for the use of office space on IS 
                     campus.   Passed.

M07.04.02 - Ronda Bilz, Nancy Young seconded.
                   Move to approve March minutes as corrected.  Passed.

M07.04.03 - Kathy Roche, Nancy Young seconded.
                     Move to allocate up to and including $50 for a gift for the outgoing RID President  Angela Jones.  Passed.

M07.04.04 - Nancy Young, Ronda Bilz seconded.

Move that ICRID allocate $40 for 2 tables at PTCO day.  Passed.

M07.04.05 - Ronda Bilz, Christine Krock seconded.

Move to order 30 more sports bags to be sold at various events. Passed.

M07.04.06 - Ronda Bilz, Kathy Roche seconded.

Move to order additional T-shirts up to $150 as a fundraiser. Passed.

M07.04.07 – Christine Krock, Kathy Roche seconded.
   Move to donate to $55 in honorarium for Pam Cole’s father who passed away. Passed.

M07.04.08 – Ronda Nancy Young seconded.
Move to sponsor an Indiana ITP student as a volunteer at the 25th Annual Deaf Youth Sports Festival in the amount of $100. Passed.  
Discussion:  Ronda and Christine will draft and send the letter and selection. 

Reports – Committee and others

  1. Annual Conference – Nancy Young, chair
    1. 2006 summary
                  1. Over 100 attendees.
                  2. Over 13 workshops.

                  3. Great support staff!  

    1. 2007 planning

1.       Dates are November 16-17th at the Sheraton at Keystone at the Crossing (Fashion Mall)   

a.       Food is expensive so we will need to negotiate.

2.       Contract is not signed yet, but is well under way

3.       Most of the activities will take place in the Suites Tower – very nice area of hotel

a.       Hotel rooms will be $99.00 for conference guests.

b.       Less expensive hotels near by.

4.       No theme yet, but want to connect it to “Hoosier Hospitality” somehow

5.       Interpreter coordinator – Nancy has asked Rebecca Buchan who will decide soon whether to accept.

a.       Rebecca suggested using veteran conference interpreters to team/mentor certified interpreters who have never interpreted conferences for the Annual Conference to give them experience and support as a great way to encourage interpreters to take the next step in the interpreting field.  Board agrees with this.

b.       Ronda Bilz questions how to advertise for this.  Vera Masters volunteers to assist Rebecca as Chair of interpreter committee. Another mentoring!

6.       Dalonda posted a call for committee members on the website to attract more committee members.

7.       Still need chairpersons for: exhibitors, hospitality room (if we have it), entertainment, and miscellaneous

8.       Call for presenters and for interpreters is ready to be posted soon.  Once we have a theme we can actively recruit

a.       Julie Armstrong and Amanda Mueller have been contacted to present.

9.       We will have one or our board meetings at the hotel so the board can be familiar with the layout.

10.   Leslie Pertz will help with grant writing and fundraising for the conference.

  1. ASR – Members-at-Large, chair – Ronda Bilz
    1. The 2007 Annual Spring Retreat was held at Kratzenberg Recreation Center (KRC) at Indiana School for the Deaf on the weekend of March 23-24, 2007. 
    2. The theme was “ASL for ALL, ALL for ASL” and the weekend offered the following workshops: ‘ASL as a Model Language’ by Timothy Owens, ‘ASL Sports Signs’ by Daniel Pfaff, ‘Sex, Slang, and Swearing Signs’, by Beatrice Pfaff, ‘Visual Gestural Accurity’ by Beatrice Pfaff and ‘100 Ways of Numbering in ASL’ by Nina Coyer and Karen Donah.
    3. 127 people attended.  Bernie The Blab Jar raised $1.00 in penalties for speaking and the Silent Auction raised $267.00.  The cost for registration Ranged from: Member – $45.00, Non-member – $55.00, Student member – $25.00, Student non-member – $35.00 
    4. We had several sponsors for the ASR.  They included: Sorenson Communications, Sprint, Professional Services for the Deaf, Indiana School for the Deaf, Panera Bread, Einstein Bagels, IAD, Vincennes University ASL Program, Ball State University ASL Program, Carmel Flores Photography, and Ben Davis High School.  This event couldn’t have been as successful as it was without their support. 
    5. The feedback from presenters and participants was positive.  Student volunteers from Goshen College, IUPUI, and Vincennes University were a great help.  Lunch was delicious, catered by Panera Bread.  The bottom line was revenue of $4,200.00.  
    6. The 27th ASR has not been officially scheduled but is planned for March 2008, at the Indiana School for the Deaf.
    7. Form is now available for dorm rooms and when full we can rent air mattresses.
    8. Organize a Friday night entertainment for CEU’s and Saturday plan 4 workshops each 1.5 hours for different presenters.
    9. Vera Masters mentioned that IUPUI students shared that the morning workshop was boring but the afternoon workshop was interesting.
    10. Ronda Bilz volunteers for the 2008 ASR Chair.
  2. Awards & Scholarships – Dave Calvert, chair (board liaison – Judy Cain)
    1. No report
  3. Bylaws – Antonette Needham chair (board liaison – Josh Garrett)
    1. No report
  4. DHHS Liaison report – Judy Cain
    1. Email was sent to DHHS asking for information about certified EICs who are not listed as EIs anymore. – awaiting response
  5. Educational Interpreter Advocacy – Patti Wolff, chair (board liaison -- Judy Cain)
    1. committed to educating both EIs as well as administrators
    2. working on presentations for the Roundtables in Indiana to address some of the common concerns EIs have with schools
    3. working on helping EIs access training and to take a more pro-active approach to their own professional development
    4. trying to expand the EI Yahoo group to as many EIs in the state as possible
  6. Fundraising – Leslie Pertz, chair (board liaison -- Dalonda Young)
    1. Have Randy send her letter head and envelopes.
    2. Dalonda will contact Ginny Barr to investigate InTRAC/Sprint as a possible sponsor for ICRID media communications (website &newsletter). 
    3. M07-04-05 Ronda Bilz, Christine Krock seconded. Move to order 30 more sports bags to be sold at various events. Passed. ORDER -- 15 each of Black with orange lettering and Purple with white lettering.
    4. M07.04.06 – Ronda Bilz, Kathy Roche seconded.
      Move to order additional T-shirts up to $150 as a fundraiser. Passed.
      Discussion: Vera asked about the profit on t-shirts which sold maybe 5 but we sold 10 sport bags; maybe a total of $70 profit.
  7. IAD – Deka Oliver
    1. Presenters are almost finalized for the IAD Conference June 14-16, 2007
    2. Conference will be at the Holiday Inn Pyramids
    3. ICRID have a booth?   Research will be done on cost of tables.
    4. IAD is having workshops with CEUs.
    5. Ronda is doing the silent auction
  8. ICRID Historical – Ronda Bilz, chair
    1. Pat  Molinder expressed desire to be on the committee.
    2. Will start working on displaying items.
  9. Membership – Randy Nicolai, chair (board liaison – Josh Garrett) –No Report
  1. Newsletter – Dave Calvert, chair (board liaison – Judy Cain)
    1. May/June newsletter is in progress
  2. PDC – Carrie Westhoelter, chair (board liaison – Josh Garrett)
    1. June workshop will be postponed until further notice.
    2. At the Retreat the Board agreed to have to 2 educational workshops and have not done so yet. The DE/EI is a possible option and a workshop at Bethel this fall.
    3. Committee needs to get busy on its goals of 2 workshops.
  3. Satellite reports –
    1. South Bend – (Christine Krock) Angela Myers will attend a board meeting in May.
    2. Fort Wayne –(Ronda Bilz) No report
    3. Evansville – Sherri McGannon (Ronda Bilz)
      * Rauch is interested in sponsoring a workshop.
  1. Super Site report –

a.       Bethel – (Christine Krock)

b.       Southport – (Judy Cain)

1.       giving an average of 4 tests a month

  1. Ways & Means – Bob Canty, chair (board liaison – Kathy Roche)
    1.  
  2. Website – Dalonda Young, chair
    1. We can get a discount on our fees from ON-RAMP down to $100 ($8.33 monthly) with the $25 domain name fee.  
    2. Kathy will check to see if we have actually overpaid over the last few years to see if we have a credit on our account.
    3. Megahosting has a comparable fee with the transfer, but with the cost difference, it doesn’t seem worth the hassle to switch ISPs at this time.
    4. Website committee recommends staying with ON-RAMP
    5. Dalonda spoke with Ginny Barr and submitted letter investigating the possibility of InTRAC.  Dalonda suggested that the InTRAC and Sprint logos would be posted on the ICRID opening page acknowledging the sponsorship.
  3. Student Liaison – (board liaison – Vera Masters)
    1. Goshen – 4 grads
    2. Bethel – 9 grads
    3. IUPUI – 3 grads; Next Spring IUPUI hopes to add new staff.

OLD Business

1.       Office space – placeholder

a.       Meeting with David Geeslin, Superintendent of ISD from 9:30 – 10:00. We negotiated office space on ISD campus.

b.      M07.04.01 Ronda Bilz, Nancy Young seconded.
Move that ICRID make 4 free registrations available annually for the Annual Conference and the ASR to four ISD staff interpreters in exchange for the use of office space on ISD campus. Passed.

c.       Technology boxes – update (placeholder)

2.       Motion – M07.01.01 – NW Satellite (placeholder)

3.       Letter to newspaper in response to Career section

a.       In progress

4.       EI Task Force update – placeholder

a.       The next goal is to develop a training calendar for educational interpreters to assist them to become certified or qualified. This master calendar would be housed at the Outreach Depart at ISD but linked with ICRID.  It is a work in progress and the task force is trying to figure out the best format/look for this calendar.

5.       RID National conference – outgoing president’s gift

a.       According to Kelly Flores – Affiliate Chapters typically spend approximately $50 or less on a gift.
M07.04.03 – Kathy Roche, Nancy Young seconded.
Move to allocate up to and including $50 for a gift for the outgoing RID President Angela Jones.  Passed.

6.       Hands and Voices conference – sponsorship

a.       None was allocated

7.       PTCO Day

a.       May 6th, Sunday – from 11:00-5:00.  Usually 1,500 people attend this event

b.       M07.04.04 – Nancy Young, Ronda Bilz seconded.
Move that ICRID allocate $40 for 2 tables at PTCO day. Passed.

c.       Ronda Bilz notes that ICRID needs to offer the Helping Hands to raise money for the Noblesville Little League which ICRID is sponsoring. (reference motion below)

RE: M07.03.03 - Dalonda Young; Ronda Bilz seconded.
Move to sponsor the 2007 season of the Noblesville Little League for $300.  Amended by Josh that $300 will be recouped with special fund raising; the Board is in consensus. Motion passed.

** Josh shared concern that ICRID has limited money available for sponsorships.  Although the Board feels sponsoring certain events and/or projects (that meet our mission statement), it is vital that we fund these sponsorships with other avenues so not to deplete our education funds.

8.       October board meeting at Bethel – still working out the details and date with Angela Myers

9.       Update DE/EI Conference.

a.       Category 1 workshops needed.

b.       Registration is $20 prior to June 1 then $80. One night hotel will be reimbursed if meet the criteria.

c.       ICRID will have a booth as a sponsor.   

10.   MDO Update – Ronda Bilz
M07.04.08 – Ronda Nancy Young seconded.
Move to sponsor an Indiana ITP student as a volunteer at the 25th Annual Deaf Youth Sports Festival in the amount of $100. Passed.  Ronda and Christine will draft and send the letter and selection.

NEW Business:

  1. Issue raised by Angela Myers (reference email) - Judy responded via email.
  2. Kathy Roche mentioned the Father of Pam Cole from Hands ON passed away. Pam has historically supported ICRID.

M07.04.07 – Christine Krock, Kathy Roche seconded.
Move to donate to $55 in honorarium for Pam Cole’s father who passed away. Passed.
Rationale: Because Pam and her agency have been a strong and long standing supporter of ICRD we feel it is imperative that we appropriately offer her our condolences.  

Announcements:

  1. May 19th – Sheraton at Keystone Crossings and 87th Street -- 9:00am – 12:00pm.
  2. June 16th – Holiday Inn Pyramids at Michigan Ave. & 465  11:00am--2:00pm. This will be during the IAD Conference.
     

Meeting adjourned 1:05pm

 

Communication Policy for ALL board meetings…

All board members are encouraged to participate in the language of THEIR choice – Spoken English or ASL.  No one will be forced to communicate in one or the other.  We provide interpreters for meetings so that ALL members can participate at their comfort level.   We understand that we have student members and Deaf members who are at varying communication levels and styles.  We will accommodate all levels of communication skill and model best practices of interpreting.