ICRID Board Meeting Agenda – (ISD) 
August 26, 2006

Welcome & Introductions – Attendance ---> Judy Cain, Nancy Young, Kathy Roche,  Ronda Bilz, Christine Krock, Vera Masters, Josh Garrett.  Interpreters:  Carrie Westhoelter   

Called to order    9:15 A.M.; Judy Cain presiding.

Minutes – M06.08.01 – Ronda Bilz; Nancy seconded.  Move to accept the June minutes as corrected.  Passed.

Treasurer’s Report – (June & July)

  1. Checking account activity -- June

Beginning balance          $ 4,552.83

Total outflow                 $ 1,010.17

Total Income                 $ 1,315.00

Ending Balance               $ 4,857.66                                                                    

            Savings                         $3,034.78

            Marvin Marshall fund      $1,160.03

            Koda fund                      $2,080.00

  1. Checking account activity -- July

Beginning balance          $ 4,857.66

Total outflow                 $ 2,654.60

Total Income                 $    825.00

Ending Balance               $ 3,028.06                                                                    

            Savings                         $2,210.92

            Marvin Marshall fund      $1,160.47

            Koda fund                      $   280.00

  1. The Koda group took a large disbursement.
  2. Judy will contact Randy to see if he has any remaining treasury records.
  3. Currently paying a $3.00 in monthly service charges so Kathy and Ways & Means will investigate different banks.

Motions --

M06.08.01 – Ronda Bilz; Nancy seconded.  Move to accept the June minutes. Passed

M06.08.02 – Ronda Bilz: Ronda Bilz; Kathy Roche seconded
                     Move to add to membership benefits list the following:  “Waived CMP/CEU
                    processing fees for all ICRID members.” Passed

M06.06.03 – Kathy Roche; Ronda Bilz seconded.
                    Move that we pay up to $100 to a data recovery service to recover
                    the previous treasurer’s electronic financial records.  Passed.

Reports – Committee and others

  1. Annual Conference – (2006 Conference) – Nancy Young

a.       450 flyers have been copied – waiting for address labels

b.       The cost for rooms per night is $79.00 (single/double)

c.       Presenters are confirmed

d.       NIDAC (Northeast Indiana Deaf Awareness Council) will sponsor the conference for $500

e.       Seventeen (17) letters have been sent out to potential sponsors, now awaiting responses

f.        Sprint will sponsor the conference $1,000 up to $2,500 (depending on printing costs)

g.       Sprint will pay for program book and other printing needs

h.       3 exhibitors so far have expressed interest

i.         Tracey Stack will be in charge of support staff

j.        Vera Masters is recruiting interpreters

k.       Silent auction items – Nancy will contact sports organizations as well as others for donations, but needs help from all to collect items

l.         Hotel – everything is set; we will have our October board meeting at the hotel

m.     Kathy suggested having a pro bono lawyer look over the hotel contract.  Nancy will email a copy of the contract to Kathy.

n.       Hospitality Room – Ronda wants the board to donate a case of pop, a case of water and a large bag of snacks for hospitality room

o.       Auction – Ronda will coordinate the auction, but doesn’t want to be in charge of donations.

  1. ASR – Members-at-Large

a.       The planning handbook is almost finished and will be ready for the September meeting

b.       Kathy wants to see a copy of the budget (blank) so she can make sure all categories are covered.

  1. Awards & Scholarships – Dave Calvert

a.       Candidate for Marvin Marshall scholarship has been received

b.       We have a candidate for member-of-the year as well

  1. Bylaws – Judy Cain

a.       No report

  1. DHHS Liaison report – Judy Cain

a.       No report

  1. Educational Interpreter Advocacy – Judy Cain

a.       The committee will meet September 9th at ISD; any board member is welcome to attend.

b.       This committee will meet every other month on the second Saturday.

  1. Fundraising – Dalonda Young

a.       Grants have been submitted to Knights Foundation, Lilly Endowment, Community Foundation
of Greater Ft. Wayne, Indiana Deafblind Services Project.

b.       Donald Dunten, President of the Northern Indiana Deaf Awareness Council, will give a
check for $500.00 to Christine Krock for the Fall Conference.

c.       Judy received a letter from the Community Foundation of Greater Fort Wayne rejecting our grant proposal at this time.

  1. IAD – Deka Oliver –

a.       IAD met 2 weeks ago

  1. ICRID Historical – Ronda Bilz

a.       Working on the projects for video

b.       Judy recently received a stack of files and history from Janet Beattie

  1. Membership – Randy Nicolai -- ____ individual (more than in 2005), ____ Organizational,

___ Lapsed (October ‘05), ___ Lapsed (March ‘06), __ Lapsed (Oct ’05)

a. Christine will contact Randy for the numbers

  1. Newsletter – Christine Krock –

a.       Sept./October is in process

b.       Christine will work on filling the committee since some have left the committee

  1. PDC – Carrie Westhoelter

a.       Educational workshop in NW Indiana – ICRID sponsor and presented – August 14-15th.

b.       Deaf Educators Conference – Carrie needs summary of the evaluations

c.       Annual Conference – Carrie wants to use the CEUs form used at the Region III conference.

d.       PDC has a new presenter form she will send to the board – Judy will upload that file onto Yahoo group

e.       Fees – CMP sponsors – PINRA, academic -- $10, IS -- $20,

f.        Carrie would like us to consider waiving all CMP processing fees for ICRID members, and charging traditional fees for non-members.

g.       We pay $125 annually to keep RID CMP status, so we need to recoup that money at least

h.       M06.08.02 Ronda Bilz; Kathy Roche seconded.
Move to add to membership benefits list the following: 
“Waived CMP/CEU processing fees for all ICRID members.” Passed.

i.         This info will be posted on Website and in newsletter to be posted to attract RID members who are not currently ICRID members

j.        Carrie is actively recruiting members for her committee

  1. Satellite reports –
    1. South Bend – (Christine)  -- Bethel College Spring testing dates are March 9th,April 13th and

 May 11th. These all are on Fridays.

    1. Fort Wayne – (Ronda)

a.       Folks in Ft Wayne will help with conference (donations, etc)

b.       Interpreter’s meeting on September 14th from 5:30-7:30

c.       Judy wants a board member to attend that meeting.

    1. Evansville – (Ronda)
                   a.    Ronda will contact Sara Barnett and Sherri McGannon to see if either one wants to be involved in the satellite.
       
  1.  Super Site report – Judy Cain

a.       Bethel – new test dates are --- Friday March 9th, Friday April 13th and Friday May 11th

b.       Southport – We are actively seeking new LTAs to lighten the load for testing and to have the ability to offer more tests.

  1. Ways & Means – Kathy Roche

a.       Investigating possibilities of new banks that will have no service charges. 

b.       Committee meeting will be next week.

c.       Wants information about on-line newsletter possibilities

d.       Working on a form for all ICRID events prior to them so they can be aware of projected costs.  

e.       Ways & Means needs a copy of all budgets for all events BEFORE the event so
they can verify if the expenses are in line with what is projected.

  1. Website – Dalonda Young

a.       Dalonda updated information and changed the theme of the website.

b.       Members only?  Is this possible? How is it possible?  Committee will investigate the options

  1. Student Liaison –
    1. Goshen –

1.       Workshop – 9-23-06 – Relationship Between Interpreters and Deaf Community,

       Dennis Cokley – 8:00 to 4:00

2.       Workshop – 9-30-06 – Pushing Beyond the Plateau: Skill Building Techniques for Interpreters – Carolyn Ressler – 8:00 to 4:00

3.       Coffeehouse – 11-9-06 – with Ann Reifel – 6:00 – 9:00 pm

4.       Workshop – 3-17-07 – Space: The Final Frontier
Amanda Mueller & Julie Armstrong – 8:00 – 4:00

5.       Coffeehouse – 3-22-07 – with Wendell and Rita Clark

6.       Workshop – 3-31-07 – People of the Eye: Community of Vision
 Ella Mae Lentz – 1:00 to 5:00

    1. Bethel – No Report
    2. IUPUI – No Report

OLD Business

1.       copier – No new report

  1. office space – status
    1. Judy has been in contact with David Geeslin for the possibility of securing office space on the ISD campus.
    2. Ronda has offered temporary storage in her new mini-barn.
  2. M06.06.03 – Kathy Roche; Ronda Bilz seconded.
    Move that we pay up to $100 to a data recovery service to recover
    the previous treasurer’s electronic financial records    .  Passed.
    Discussion – Kathy will receive three bids and present them to board via email and we will go with the lowest bid.
     
  1. Board polo shirts and name tags – Judy will order
    1. Kathy –(lt blue), Josh, (M – navy)
    2. Christine (2X – 2-lt blue, 1-dark blue, 1-green)
    3. Ronda (2X – green, navy)
    4. Nancy (3X – green)
  2. Name tags – Judy will order
    1. Nancy – Vice president
    2. Kathy – Treasure
    3. Josh, Vera, Christine & Ronda – Member-at-large

NEW Business:

  1. ID Matters as a fundraiser?
    a.       Judy will contact her
  1. September board meeting will be in Goshen at 9:00am.  Do we want to go up Friday night?  This will be an email decision
  2. Judy will make labels for the brochures with new membership benefits

Announcements:

  1. We will attend the Deaf Festival at the Concord Mall after the board meeting in September.

Meeting adjourned at 11:51.

Communication Policy for ALL board meetings…

All board members are encouraged to participate in the language of THEIR choice – Spoken English or ASL.  No one will be forced to communicate in one or the other.  We provide interpreters for meetings so that ALL members can participate at their comfort level.   We understand that we have student members and Deaf members who are at varying communication levels and styles.  We will accommodate all levels of communication skill and model best practices of interpreting.