ICRID Board Meeting
August 13, 2005
Welcome & Introductions – Attendance ---> Judy Cain, Nancy Young, Laura Leffler, Ayanna Clayton, Tony Myers, Dave Calvert, Beatrice Pfaff, Kathy Baumann.
Interpreters: Kathy Roche
Not in Attendance: Randy Nicolai, Tracey Stack, Christine Krock, Vera Masters
Judy called the meeting to order at 11:14.
Minutes – Nancy made a motion, Motion -- M05.08.01, to approve June minute corrections, seconded by Tony Myers, passed.
Treasurer’s Report – Submitted by Randy Nicolai
May - Beginning Balance: $4578.93
Total Expenses: $541.39
Total Income: $6370.20
Ending Balance: $10407.74
June - Beginning Balance: $10407.74
Total Expenses: $766.27
Total Income: $1025.00
Ending Balance: $10666.47
July - Beginning Balance: $10666.47
Total Expenses: $5935.35
Total Income: $210.00
Ending Balance: $4941.12
Savings Account Balance on July 29: $3,022.68
Region III Savings Account on July 29: $3,228.39
Motions –
M04.09.02: Dave Calvert moves that: “ICRID apply for an American Express Business card.” Nancy Young seconded the motion. This motion was referred to Ways & Means committee who supported the motion. Motion passed.
M05.06.02: Vera Masters moves that: “ICRID pay an annual sponsorship to D.E.A.F. Network in the amount of $150.” Nancy Young seconded the motion. Motion passed via email vote.
M05.08.01: Nancy Young moves that: “the June minutes be accepted as corrected.” Tony Myers seconded the motion. Motion passed.
M 05.08.02: Dave Calvert moves that “ICRID sponsor the Miss Deaf Indiana Pageant by purchasing the tiara, sash, scepter and one dozen red roses, up to $150.00 in total cost.” Christine Krock seconded the motion. Motion passed via email vote.
M05.08.03: Nancy Young moves that: “ICRID rescind Motion -M05.05.01 which reads: which reads " ICRID apply for a Challenge Grant from the RSA Region V Interpreter Education Project at the College of St. Catherine in partnership with SLICES in the amount of $500 ($100 honorarium, $400 videos, books, materials) to support the study group beginning on May 12, 2005, sponsored by ICRID and Sorenson Media, Inc., in preparation for the NAD-RID National Interpreter Certification (NIC) Knowledge (Written) Test." Rationale: This original motion is moot because at the time it was passed, the board was unaware that the grant had already been written, applied for, and approved in the sum of $500. The ICRID board was operating on the idea that we were being asked for suggestions on how to spend the $500 if it was awarded. Since it has been awarded as written, the above motion bears no meaning. ‘” Christine Krock seconded the motion. Motion passed.
M05.08.04: Tony Myers moves that: “ICRID as a 501(c)(3) entity be a repository for KODA funds” Nancy Young seconded the motion. Motion passed.
Reports – Committee and others
a. Nancy reported that on August 9th she met with Dave, Randy, Judy, Donald Tinsley, Deka Oliver, Susan Hocker, & Ellen Marshall regarding the joint conference.
b. Both Lenny Marshall and Janet Beattie have resigned from the program book committee. Dalonda Young and Mary Riccius both have agreed to take over these responsibilities. IAD will search for someone to assist them with this task.
c. The planning committee received confirmation that we have been awarded $7,000 from the Governor's Planning Council for interpreter expenses.
d. Grant requests have been submitted to the Wayne County Community Foundation, to the Indiana Humanities Council, and the Moore Foundation.
e. Nancy will be placing orders for name badge holders similar to the ones from the Region III conference. She will also be ordering folders.
f. Sprint has agreed to pay for the printing of the program book.
g. The committee questioned if the board members should pay registration. It was decided that if an IAD/ICRID board member participated actively in conference planning and implementation, then his/her registration fee would be waived.
h. Conference committees need assistance. Contact co-chairs for positions that need to be filled. Ayanna will work with the IAD representative on the silent auction. Bea will work with Bob Canty on Exhibits. Kathy will oversee support staff. Laura will work with Dave on presenters.
i. Judy asked the co-chairs to be sure that the EIC and IIC CEUs are prepared.
j. Dave stated that the presenters are set and their Audio/visual technical needs have been indicated.
k. The RID National Board will have their face-to-face meeting Thursday, Friday, and Saturday during the conference. Dave said the RID Board meeting will be separate from the conference, but there will be a variety of opportunities for interaction. Judy suggested that the Friday luncheon or the banquet will be the best opportunity.
l. Dave reported that the fundraising committee raised $12,000 to date.
m. Board elections will be held at the October conference. Two member-at-large positions (Tony’s and Vera’s) will be open, and board positions will be voted on. Anyone interested in running for a position should contact Judy. Information concerning board elections are on the website and will be in the newsletter.
n. Beatrice reported that the conference flyer has been distributed.
a. Member of the year – The committee has not received a nomination for this award.
b. ICRID Board awards – ICRID board nominates an individual or organization that has contributed to ICRID. The criteria are on the web site.
c. Marvin Marshall Scholarship – one confirmed recipient will be awarded at the conference
a. DHHS is looking for a new secretary
a. Officially we have been awarded $12,000 in grants and donations for the conference
a. IAD members have received their revised IAD bylaws.
b. IAD will be holding board elections in October.
a. 169 individual, 6 organizational, unreported – lapsed
b. Randy sent out twenty letters to those members lapsing as of March 31, 2005. He has received a few renewals.
c. Three membership applications were given to him during the 2nd Annual Deaf Educators/Educational Interpreter’s Conference, 2 renewals and one new member.
a. Mary Riccius is still looking into switching printers due to quality concerns.
b. The September/October issue will expand on information available about the joint conference.
c. Judy requested that the newsletter committee look into going to an electronic format and report back in September.
a. South Bend – (Christine) – The “Wholly, Holy, or Holey?” workshop earned a profit and also received a SLICES grant.
b. Fort Wayne – (Ayanna) -- No Report
c. Evansville – (vacant) No Report
a. The last weekend in August is the next test date.
b. Dave is still working with the national office to see when the new joint test will be offered
c. Four candidates are signed up for September
d. Three members of the study group have passed the written test, congratulations!
a. The committee met and discussed Motion M04.09.02
b. The committee is in support of having two (2) credit cards in ICRID’s name with two authorized individuals – the president and the treasurer.
c. There will be a maximum limit set of $3000.
d. The board will need to establish in writing the procedures for using the card
e. The treasurer’s duties will include paying the bill in a timely manner and including the statement in the treasurer’s report.
f. M04.09.02: Dave Calvert moves that: “ICRID apply for an American Express Business card.” Nancy Young seconded the motion. This motion was referred to Ways & Means committee who supported the motion. Motion passed.
a. Dalonda Young’s computer was damaged by a lightening storm and out of service for a period of time. It is up and running again.
b. She has done some minor updates to the web page.
c. Dalonda likes the suggestion made by Tracey Stack to put workshops on a calendar format. She will begin working on this when she has completed her grant obligations for the joint conference.
OLD Business
1. The 2nd Annual Deaf Educators Conference – Submitted by Judy Cain
a. There were approximately 280 attendees.
b. The participants had a lot of discussion about what educational interpreters would like to see in the state of Indiana including a professional organization.
a. The board is complete and was used at the Educator’s conference with great reviews.
a. The board has not yet received an update from Myron regarding this issue
a. RID has a position paper and the committee has written a paper. They want to keep RID’s paper format and merge in issues that reflect Indiana’s laws.
b. Kathy has not had a response from Barb Cain regarding proposed changes.
c. Judy recommended that this issue gets cleared from the agenda. She would like it to be completed by October for presentation to the membership.
d. Laura and Judy both agreed to help collaborate with Kathy on this paper.
a. ICRID brochures and a letter were sent to CCC.
a. Judy has not received any more information from the requester, so no decision can be made.
a. None of the old PPMs have been returned.
NEW Business:
a. Tony has been asked by members of the community if ICRID can hold the money for Koda Kids.
b. They would like to put it in our account and have access to it.
c. In that event the board would have to apply our normal monetary procedures to this.
d. Tony will contact ways and means to get this completed.
e. M05.08.04: Tony Myers moves that: “ICRID as a 501(c)(3) entity be a repository for KODA funds.” Nancy Young seconded the motion. Motion passed.
With new knowledge the board rescinds the Nancy Young moves that: “ICRID rescind Motion -M05.05.01 which reads: which reads " ICRID apply for a Challenge Grant from the RSA Region V Interpreter Education Project at the College of St. Catherine in partnership with SLICES in the amount of $500 ($100 honorarium, $400 videos, books, materials) to support the study group beginning on May 12, 2005, sponsored by ICRID and Sorenson Media, Inc., in preparation for the NAD-RID National Interpreter Certification (NIC) Knowledge (Written) Test."
Rationale: This original motion is moot because at the time it was passed, the board was unaware that the grant had already been written, applied for, and approved in the sum of $500. The ICRID board was operating on the idea that we were being asked for suggestions on how to spend the $500 if it was awarded. Since it has been awarded as written, the above motion bears no meaning. ‘” Christine Krock seconded the motion. Motion passed.
Announcements:
Judy Cain adjourned the meeting at 1:55pm
Respectfully Submitted by: Laura L. Leffler